Q1. |
Can
we set discounts Supplier wise and different
in each company ? |
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| A1. |
Yes, certainly. There is an option Discount
in Master Data Menu. Here you can set
discounts for a supplier, a company or
for a particular supplier & a particular
company. If you leave group code and supplier
code blank, discount is applicable for
all supplier in all companies. If you
leave supplier code blank, discount is
applicable for all supplier for that company.
If we leave company code blank, discount
is applicable to all companies for that
supplier. If give values in both columns,
given discount is applicable for that
supplier and only in that company.
Discount is specified as cash and credit
discount. Cash discount is applicable
only in case of cash bills and in the
same way credit discount is applicable
only in credit bills. There is one more
column LessBy. Here a percentage can
be defined to reduce the actual (net)
discount in bill. It can be used to
reduce excise duty or c.s.t. etc. before
calculation of discount. |
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| Q2. |
Can we adjust Sales
Return Entry in sales invoice ? |
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| A2. |
Yes, you have various options for this
purpose. By pressing F5 you can directly
make a sales return in sales invoice at
the time of preparing invoice. By pressing
F6 you can adjust a pending sale return
in sales invoice by entering the Sale
Return entry no. |
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| Q3. |
How to see detail
of payments paid against bills ? |
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| A3. |
Accounts--->Statements---->Party
Payment Performance
Select Purchase Invoice as Voucher
Type. |
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| Q4. |
How to see due
purchase invoices ? |
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| A4. |
Accounts--->Reports----->Bill
wise Outstanding
Select Purchase Invoice as Voucher
Type |
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| Q5. |
How to enter closing
stock value in Balance sheet and Trading
a/c ? |
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| A5. |
Create a schedule CLOSING STOCK by Accounts--->Master
Data--->Schedules Option. Enter T in
T/P/B option. It means this schedule belongs
to Trading A/c.
Create one or more accounts of CLOSING
STOCK by Accounts--->Master Data--->Accounts
Option. Enter CLOSING STOCK in schedule
name.
Go to Accounts--->System--->System
Constants option and specify Closing
Stock Schedule No. in question No. 15.
?
Now run Trading/P&L or Balance
Sheet option in Accounts--->Statement
menu. It will ask closing stock value. |
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| Q6. |
How to close Financial
Year ? |
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| A6. |
Before Closing
1. On 31st March, complete all
your billing, purchase entries and stock
adjustments.
2. Run Balance Validation in System Menu.
Answer Y to Q.No. 4 (Validate Item Balances
?).
3. Adjust all Sales Return Entries and
Purchase Return Entries. They are not
carried forward in next year. To adjust
them in next year, answer Y to posting
into Accounts question.
Then select Close Financial Year Option
from System Menu. Add a new company name
by pressing Alt-A. The name will be same
but add some . or * like character to
distinguish the name. Then it will ask
to press Enter to continue. Press Enter
and wait.
The above process will transfer all
the stock in next year. To transfer
account balances, when you have completed
entries in last year, run Accounts-->System-->Import
Data--->Opening Balances option.
It can be run any time when you complete
the entries in last year books.
If you have maintained bill wise payment
details, select Accounts--->System--->Import
Data---->Op. Bal. (pending bills)
option. It will transfer all due bills
from last year. Select sales invoice,
purchase invoice etc. and run it as
many times as required. To make changes
in this outstanding in current year,
select Accounts-->Master Data-->Op.Bal.(Pending
Bills) option. Here you can make changes
in the last year pending bills detail.
You can add, remove or change the entries
but only before receiving payment against
these bills. |
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| Q7. |
How to print some
thing before or after the report e.g.
in A/c Statement ? |
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| A7. |
By using header and footer files, you
can print instructions on top and bottom
of report. For this purpose first create
two files one for header and another for
footer through Accounts--->Facilities--->Edit
File option. Then while printing, press
F2 for options and specify header and
footer filenames.
Now these files will be printed before
and after the report. It is useful for
a/c statement etc. For example you can
write : -"Please find the following
a./c statement in three copies and return
after signing." in header file
and "Yours Sincerely / ...... /
For ....................." in footer
file. |
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| Q8. |
How to calculate
effective date/due date in voucher entry
? |
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| A8. |
By specifying credit days in voucher
type, you can calculate due date for sales
invoice entry etc. It will ask for due
date if credit days are specified in account
also. For such accounts when other entries
are made, it asks for effective date.
By specifying effective date, adjustment
can be made for clearing time of cheques/DD
while receiving payment. |
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| Q9. |
User defined multi-column
day books in accounts ? |
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| A9. |
This is a powerful option available
under daybooks option in Accounts--->Reports
menu. Press Alt-A for new report or Alt-M
for modifying existing one. By specifying
M (Multi-column) in book type, you can
use these reports.
Press Alt-A to add new reports, or
Alt-M to modify existing report. It
shows you one more screen after specifying
Y to Accept Y/N prompt. Here you can
specify various options in header and
detail part. By using this option, you
can prepare sales register, purchase
register, exp. detail etc. |
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| Q10. |
How to print selected
pages of a report ? |
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| A10. |
While in print menu (Display on Screen
--- Print on Printer --- Store in File),
press F2 for Options. You will see a window
with various options including starting
page no., printing begins at and printing
ends at. Specify 1 as starting page no.,
and desired page no. say 4 in Printing
begins at ..... column. It is useful when
due to power failure or some other reason,
printing stops in middle of the report.
Sometimes you may need to print only
particular page say page 34-35 of a
particular 100 page report. Then specify
34 in Printing begins at column and
35 in Printing ends at column. Leave
starting page no. as 1.
Now you may want to know what is use
of Starting Page No. column. It is used
when you want to renumber the pages
of a report. e.g. you have printed Cash
Book for April which contains 50 pages.
Now when you print cashbook for May,
it again starts page no. from 1 only.
To change this numbering and start it
from page no. 51, you can specify Starting
Page No. as 51. It will print the complete
cash book for May with page nos. starting
from 51. |
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| Q11. |
When should I
do indexing and which files ? |
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| A11. |
Whenever you face a problem for missing
data or internal error or improper data
in reports, run indexing from System Menu.
If you are facing problem in accounts
module, or internal error in some data
entry screen, run indexing from Accounts--->System
menu also.
When you run indexing from System menu,
you may run indexing for selected files
also. These files are C_PROD,C_PROD1,C_STOCK,C_SIHDR,C_SRHDR,C_PIHDR,
but if problem is not solved, run indexing
for all files.
When you run indexing from Accounts--->System
menu, you may run indexing for GRLEDGER,
ACCOUNT, SCHEDULE. But if problem is
not solved, run indexing for all files. |
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| Q12. |
When should I
run balance validation ? |
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| A12. |
Whenever you face some problem in item
balances, first of all check it through
product query till current date. There
are two columns for balances. One is product
balance as on, and another is current
balance. Balance as on column always gives
you correct value or the value which you
will get after running balance validation,
if there is any difference in both columns,
run Balance Validation from System menu.
Specify Validate Item balances ? as Yes.
If there is difference in today's date
balances and current balances even now,
the only reason is that some entry has
been made in a date after today's date.
Check all entries after today's date
through stock query. To rectify, open
these documents and modify date. Even
if date is correct, modifying these
documents and saving again will solve
the problem. |
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| Q13. |
When should I
run balance validation in Accounts Menu
? |
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| A13. |
If the current balance shown in account
differs from the balance shown in a/c
statement, or there is difference in trial
balance it may be corrected by running
balance validation from Accounts--->System
menu. Answer first question as Y and second
as N to solve this problem.
If balance validation says balances
are OK, and the problem is not solved,
there must be some entry in accounts
after current date. To check these entries
run Inquire transactions option from
Accounts--->Statement menu and specify
current date in Date>= column. If
it shows any entries after current date,
go to these vouchers and modify them
to solve the problem.
Sometimes, balance validation says,
Difference in Opening Balance Rs. ..........,
it means there is difference in opening
trial balance. Either all balances were
not entered or balances were wrong.
To check print trial balance of a day
before starting date i.e. last year's
final date. Then match these balances
with last year's trial balance or balance
sheet, you will find the mistakes.
Sometimes, balance validation says,
voucher no., so and so is unbalanced
by this much amount. To solve this problem
note down the voucher no, date and amount
and modify these vouchers and check
the entries. You will find some difference,
correct it.
In some cases, it shows you six digit
voucher nos., which actually represent
a date i.e. 960401 for 1st Apr. 96.
These vouchers represent sales invoices
for this date. This is a problem in
software, which creates difference in
amount which is posted and which was
actually in bill. This difference is
generally by one paise and in case of
rounding off, by one rupee. When rounding
off option is on, modify the bill and
increase it by one paise by making some
change in discount etc. Then run posting
again for this date, it will solve the
problem. When rounding off option is
off, it is a little bit difficult to
rectify this problem, but by making
some change in discount and running
posting again, you will be able to do
it. We have solved this problem in new
version and you will not face it any
more after this month. |
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| Q14. |
Some Purchase
Bill is displayed in a/c statement but
not in statement (reminder) or bill wise
outstanding ? |
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| A14. |
You may check by running party payment
performance as explained above in Q. No.
1 when the payment was received for this
bill and then rectify that particular
receipt/payment voucher if not OK. If
the problem is not solved this way, run
balance validation from Account--->System
Menu and specify first question as N and
second question Repost Adjustments &
Links as Y. It will solve your problem.
Please always check your complete outstanding
after running this option, and make corrections
if required. |
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| Q15. |
How to set zero
tear off in my printer ? |
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| A15. |
This facility means that a bill comes
up after printing and you can cut it without
touching your printer knob. To print next
bill, it automatically goes backward.
If your printer is already working perfectly
do not make any changes on the basis of
this explanation. This feature differs
from printer to printer but some general
guidelines are as follows :-
(a) For TVSE MSP printers set page
length 12 inches, set zero tear OFF,
set skip over perforation off and IBM
mode in your printer settings. Set Zero
Tear option as Y in System menu and
no. of lines to move forward as 9. Set
dip switches as given in the Set Zero
Tear option. Answer Y to question Is
MSP Printer used in IBM Mode ? in Accounts--->System
Constants option.
(b) For other printers and TVSE MSP
printers which are set by menu commands,
set dip switches if specified in Set
Zero Tear option in system menu. Otherwise
if supported on the printer :-
(i) Set page length as 6 inches
(ii) Set zero tear ON
(iii) Set Skip over perforation OFF
(iv) Set Epson mode
(v) Set Line Spacing as 6 lines per
inch
Some printers may need change in invoice
format file also. You may please contact
us for any help required for this purpose.
Please note down your printer settings
and settings in Accounts-->System
constants and attach current printout
with it.
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| Q16. |
How to print outstanding
for 7 days, 10 days etc. ? |
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| A16. |
To print outstanding for 7,10 days,
select Accounts--->Reports--->Ageing
Analysis option. Select Ageing analysis
and change days 0,30,60,90,120 to 7,14,21,28,30.
You will see the outstanding balances
on the basis of weeks or select as per
your desire. |
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| Q17. |
How to calculate
interest for deposits or loans ? |
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| A17. |
To calculate interest select Accounts--->Transactions---->Interest
Calculation option. Press Alt-A to add
and specify date, a/c name and interest
rates. You will see a rough estimate of
interest immediately. Now you can make
changes in effective dates and amounts
as well as interest rates for particular
entries. You can add more entries also.
By making proper changes, you can calculate
interest for bank also. |
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| Q18. |
How to take print-out
of product query or report for D.I. purpose
? |
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| A18. |
Select Product Query option from Reports
menu. By pressing Down Arrow you will
move to print option, select Detailed
to print out the report for D. I. purpose.
You can change heading of the report by
pressing F2 in print menu. |
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